The Annual Canvass commences in July 2020

Household Canvass Reform 2020 - what will happen this year?

What is the reformed canvass?

Each year the Electoral Registration Officer (ERO) must conduct an annual canvass to ensure the Electoral Register is accurate and complete.  The 2020 annual canvass has been reformed by the Cabinet Office.  They have set new instructions for the ERO to follow, these instructions are set in law.

How does the new canvass work?

Step 1:  Data matching

Electoral Register data is sent securely to the Department for Work and Pensions (DWP) database to be matched in June.  Electors' names and address will be matched against National Insurance details and the information held by the DWP.  In addition to this an ERO has the discretion to use local data (e.g. Council Tax records) to perform a matching exercise as well.

If all the registered people at a property can be matched with either of these databases the property will be sent down the Route 1 canvass.

If there are any people at a property that cannot be matched, the property will be sent down the Route 2 canvass.

Care homes, nursing homes and all other properties that have a responsible person i.e. a duty manager will be sent down the Route 3 canvass.

Step 2: Routes of communication

Route 1

At the end of July, you will be sent a form to your property which will have the elector details listed on it.  If they are correct you do not need to do anything.

However, if you would like to add or remove someone from the property, go to the website address and use the security codes on the form to log in and complete that change.

If you do not wish to respond online and you have changes to submit you can call 01263 516046 or you can also post this form back to us addressed to:

Electoral Registration Officer
North Norfolk District Council
Holt Road
Cromer
Norfolk
NR27 9EN

Route 2

We will send a form to the property through the post which will have elector details listed on it if we are aware of registered electors.  A blank form will be sent if the property is empty.

We need a response from this form even if there are no changes to report.

If you would like to add or remove someone's name from the property, go to the website address on the form and use the security codes to log in and complete that change.

If you do not wish to respond online and you have no changes to submit you can call 0800 197 9871 for the automated telephone service. You can also post this form back to us addressed to:

Electoral Registration Officer
North Norfolk District Council
Holt Road
Cromer
Norfolk
NR27 9EN

If we do not receive a response from the forms we send we will make every attempt to get a response from you. This may be via reminder forms, the telephone, email or a visit to your property.

Due to the Covid-19 outbreak and to protect our officers we may not visit your property until it is safe to do so.

Route 3

Care Home Managers or Duty Managers will receive a letter with a list of those registered at the address or we will contact them by phone call/email to establish who currently resides at the home and is eligible to register to vote.

If we do not receive a response from the forms or other contacts we send we will make every attempt to get a response from you, this may be via reminder forms or over the telephone.

Due to the Covid-19 outbreak and to protect our officers we may not visit your property until it is safe to do so.